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Junior Project Documentation Manager

Företag Academic Work


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Junior Project Documentation Manager

Take this opportunity to become a vital part of our client's service projects. As a project documentation manager you play an important role in the documentation processes, as you will be considered a project manager for the project's documentation delivery. With an ongoing selection, you are recommended to apply now!

Om tjänsten

On our clients behalf we are now looking for a project documentation manager. You are expected to ensure compliance to requirements and processes, while also monitoring and controlling the progress of documentation deliverables in the project. You will also be responsible for documentation management in tenders and to support the Service organization on a general level on documentation management. You will also actively be involved in process improvements of our global project documentation processes. Communication in this role is key. You will communicate with the project team, suppliers and 3rd parties to agree on standards, requirements, systems, channels of communication, efficient flow of documentation etc.

A big part of your role will be customer communication and cooperation. You will prepare and send transmittals with project documentation as well as final plant documentation to end customer, provide customers with necessary project documents during the projects, receive and store customer review feedback and more.

Your resumé/CV and other documents must be written in English

As a consultant at Academic Work we offer you great possibilities to grow, build a network and establish valuable connections for your future. Read more about our consultant offer


  • Establishing processes for documentation management in projects/tenders based on the HVDC base processes. A adapt processes to fulfill contract requirements if needed
  • Ensuring that project team members are provided with adequate project specific document management training and support to enable them to work according to established processes and efficient work in the document management system
  • Reading customer contracts and specifications, managing document management related requirements, writing reference documents and calculating risks
  • Monitor documentation progress of e.g. review and approvals, planned deliverables in accordance with agreed project time-schedule and of project correspondence tool
  • Process incoming and outgoing project documentation
  • Monitoring and quality assurance of metadata and processes
  • Handling the process of translating project documentation if contractually required
  • Interface towards the printing company for printing physical binders with site installation documentation and final plant documentation

Vi söker dig som

  • Proficient computer skills and experience from any document management system are advantageous
  • Work experience as Lead Document Control, Project Manager, or similar, from previous positions is meritorious
  • Fluency in English, written and spoken alike, as you will be working as part of a global business. Swedish is a merit
  • Experience with Power BI, Sharepoint, VBA (Visual Basic for Applications) and HTML is meritorious

Your resumé/CV and other documents must be written in English

As a person you are

  • Structured
  • Thorough
  • Responsible

Dela detta jobb

Junior Project Documentation Manager

Academic Work